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Description Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures. SALES SUPPORT Phone/Reception Enter call in orders / hotshots (immediate orders) Process donation requests Miscellaneous copying, laminating and distributing RS02 file maintenance (driver data in route accounting system) Order POS (point of sale material) and do all required tracking Coupon tracking EBP ordering (procurement system) Process pricing exception requests via the PAT system (customer pricing exceptions) Leave voice messages for merchandisers Pager and cell phone administration ACCOUNTS PAYABLE Process AP Invoices, prepare check requests, research payments, prepare transmittal logs Reconcile P-card Statements (company credit cards) Review Expense Distribution Log Process P-Card, fuel card new user requests Process T&E Requests Prepare IFTA Reporting Audit Comdata Fuel Report (fuel credit cards) Prepare accounts payable timing accruals Reconcile pager and phone bill and provide reporting on usage DISTRIBUTION Work with bank and armored car service regarding needed research COOLER SERVICE Enter special event orders for service and schedule COLD DRINK/FULL SERVICE FS change fund/key audit FS commission statements ACCOUNTS RECEIVABLE/CREDIT Research for AR Department Customer mail check requests (validation) ROA's (received on accounts) PIA, drafting credit memos and invoice corrections Work with nsf checks HUMAN RESOURCES Responsible for collection, review and dissemination of original new hire paperwork Scans CCR Employment Application and Consent Form & Disclosure Form and emails to designated Talent Acquisition representative. Serves as local Chain of Custody Coordinator for CCR Drug Test Program Creates interview packets for hiring managers Prints and posts Open Requisition reports/Job Opportunity listings Make sure all required postings are posted (for audit purposes) DOT - files, random drug testing, records of violation, MVR and physical recertification PAYROLL Process and transmit weekly payroll Process payroll adjustments, uniform deductions, miscellaneous deductions Maintain and update LCC codes/hour transfers in timekeeping system Ensure that all approvals are obtained to process payroll Distribute payroll checks Monitor Kronos (timekeeping) and payroll activities Assist employees and managers with payroll related questions SECURITY Security door maintenance and programming Maintain surveillance back up tapes Maintain visitor log and badges Assign access cards INFORMATION TECHNOLOGY Phone system and voice mail maintenance Security requests for all software programs and pc needs Maintain office equipment Computer support MISCELLANEOUS ADMINISTRATIVE DUTIES Coordinate employee/facility events including catering Handle mail/shipping Update phone directory Ensure compliance to company audit guidelines Manage flow of information throughout the day, faxes, coping, telephone, etc. Schedule conference rooms Assistant to Sales Center Manager Provide administrative support to Sales Center Manager(s), as required. Qualifications High School - GED or Diploma required. Some college preferred. 2-5 years experience in automated office environment required. Minimum 1 year of finance related experience in an office environment required. Job Finance and Procurement Primary Location U.S.A.-Indiana-Indianapolis Work Locations INDIANAPOLIS INDIANAPOLIS 46224 Schedule Full-time Organization Product Supply System 70013408 Recruiter Lisa Watson Business Function PSS - Operations UTP No