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Job Title:Office Automation Assistant, GS-0326-05 - Summer Hire Department:Department Of Homeland Security Agency:U.S. Coast Guard Job Announcement Number:12-1553-SE-PW-SH SALARY RANGE: $31,315.00 to $40,706.00 / Per Year OPEN PERIOD: Tuesday, May 15, 2012 to Tuesday, May 29, 2012 SERIES & GRADE: GS-0326-05 POSITION INFORMATION: This is a full time position. - SUMMER EMPLOYMENT - This is a Temporary appointment and is not-to-exceed 22 September 2012. PROMOTION POTENTIAL: 05 DUTY LOCATIONS: FEW vacancy(s) - New Orleans, LA, USView Map WHO MAY BE CONSIDERED: This vacancy is open to all U.S. Citizens and is being advertised under delegated examining procedures. For definitions of terms found in this announcement click here JOB SUMMARY: Do you desire to protect American interests and secure our Nation while building a meaningful and rewarding career? If so, the Department of Homeland Security (DHS) is calling. DHS components work collectively to prevent terrorism, secure borders, enforce and administer immigration laws, safeguard cyberspace and ensure resilience to disasters. The vitality and magnitude of this mission is achieved by a diverse workforce spanning hundreds of occupations. Make an impact; join DHS. Apply for this exciting position to support the CG missions of safeguarding our Nation's maritime interests in the heartland, in the ports, at sea, and around the globe. For over two centuries the The U.S. Coast Guard has protected the maritime economy and the environment, we defend our maritime borders, and we save those in peril. This history has forged our character and purpose as America's Maritime Guardian - Always Ready for all hazards and all threats. YOUR APPLICATION TO THIS VACANCY ANNOUNCEMENT WILL ONLY ALLOW CONSIDERATION FOR THIS ANNOUNCEMENT. This vacancy is being advertised as a temporary employment opportunity for the summer only. This position is located in DHS/U.S. Coast Guard, 8th District, New Orleans, LA. KEY REQUIREMENTS U.S. Citizenship is required. This position requires a National Agency Check with Inquiries (NACI). Must be able to type at least 40 WPM. DUTIES: Back to top The primary purpose of this position is to provide general office clerical support and coverage. Being a CG civilian makes you a valuable member of the CG team. Typical work assignments include: - Performing a variety of office clerical work in combination with using electronic spreadsheet, word processing, database management, electronic mail, electronic calendar, and other types of office automation software. - Creating, copying, editing (inserting, deleting, moving text), storing, retrieving and printing, entering data into a predefined spreadsheet or database. - Preparing reports using standard fiscal methods, means, and formulas to resolve and correct data anomalies due to source, collection, or processing variances. - Receiving, routing and distributing mail to appropriate individuals, maintaining office files in subject and chronological order. QUALIFICATIONS REQUIRED: Back to top GS-5: Applicants must possess 1 year of specialized experience equivalent to at least a GS-4 in the federal service OR 4 years of education above high school OR a qualifying combination of both experience and education. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Specialized experience includes supporting an office by performing clerical or administrative duties such as typing correspondence, answering telephone inquiries, and maintaining a filing system. Note: One year of education above high school is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. All qualification requirements must be met by the closing date of the announcement. HOW YOU WILL BE EVALUATED: We will review your résumé and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using the on-line assessment to place you in one of three categories. The necessary Knowledge, Skills, and Abilities to perform this job are: 1. Knowledge of one or more types of office automation software to perform word processing, prepare reports/spreadsheets, maintain databases, and/or develop presentations (i.e., Microsoft Office - Word, Excel, Access, PowerPoint and Outlook). 2. Ability to read and interpret general procedural guidelines. 3. Knowledge of proper English grammar, spelling, and punctuation. If you meet the minimum qualifications, you will be placed in one of the following categories: 1. Best Qualified: Applicants possessing a background that demonstrates a superior level of all evaluation criteria. 2. Well Qualified: Applicants possessing a background that demonstrates a satisfactory level of the evaluation criteria. 3. Qualified: Applicants possessing the basic qualifications, with general knowledge, skills, and abilities. Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for the position. Therefore, you must support your responses to the self-assessment questions by providing examples of past and present experience in your resume. Veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they are qualified. Veterans who have a compensable service-connected disability of at least 10% are listed in the best qualified category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. For information on veterans' preference, click here. To preview questions please click here. BENEFITS: Back to top This position does not confer all of the benefits usually associated with the competitive service such as tenure, transfer privileges, retention rights during a reduction-in-force and health and life insurance benefits. However, the selectee will be entitled to sick and annual leave accrual. OTHER INFORMATION: Please be aware that applicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. If selected, at the time of appointment, selectees will be required to update the OF-306. Certain responses on the form could pose a problem with suitability for employment determinations e.g., an affirmative answer to a conviction of a felony. If you are selected for this position, you will be subject to a determination of your suitability for Federal employment. Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System. Visit Selective Service Registration. Moving expenses will not be paid. All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. All selectees are subject to an appropriate investigation. For Veterans' preference eligibility, visit Veterans' Employment Resources. More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued. This is a Temporary appointment not-to-exceed September 22, 2012. The United States Coast Guard (USCG) is an Equal Opportunity Employer. All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, sex, sexual orientation, marital status, age, disability, or other non-merit factors. USCG provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact 703-235-1859. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation. HOW TO APPLY: Back to top Applications (resume and job specific questions) for this vacancy must be received on-line by 11:59 p.m ET on the closing date of the announcement. There are several parts of the application process that affect the overall evaluation of your application Resume Responses to on-line core questions Responses to on-line self-assessment Supporting documents, if requested High self assessment in the vacancy questions that is not supported by information in your resume and/or supporting documents may impact you or eliminate you from consideration. Applicants who are claiming 5-point tentative preference are encouraged to submit a DD-214 Member 4 copy at the time of application. Claims for 5-point tentative preference will only be granted based upon documentation provided or if the claim is substantiated in your application. If you are unable to provide the necessary supporting documents for veterans preference at the time of selection it may impact your selection eligibility. Applicants who are claiming 10-point veterans preference are required to submit proof of eligibility. Refer to "Required Documents" section of vacancy announcement. If applying on-line poses a hardship to you, the Help Desk listed on the announcement will provide assistance to ensure that applications are submitted on-line by the closing date. You must contact the Help Desk prior to the closing date of this announcement to receive assistance. Hours of operation: Monday through Friday, 7:00 a.m. to 7:00 p.m. ET, excluding Federal holidays. REQUIRED DOCUMENTS: 30% Disabled Veterans must submit an SF-15, DD-214 which includes Character of Service, if currently Active Duty you may submit a Statement of Service or Proof of Service letter; however, the statement MUST include Character of Service AND the VA Disability Letter with percentage of disability OR documentation of disability determination from a branch of the Armed Forces which reflects a compensable service-connected disability of 30 percent or more. 10-point preference will not be granted if appropriate documentation is not submitted with your application. If documentation is not provided you may receive 5-point tentative preference if substantiated in your application. Other 10 point Veterans Preference Eligibles must submit a DD-214 which includes Character of Service (if currently Active Duty you may submit a Statement of Service or Proof of Service letter; however, the statement MUST include Character of Service), and an SF-15 along with the documentation specified on the reverse side of the form. 10-point preference will not be granted if appropriate documentation is not submitted with your application. If documentation is not provided you may receive 5-point tentative preference if substantiated in your application. For more information about veterans preference click here. CTAP or ICTAP Eligibles must submit proof of eligibility consisting of a copy of your agency notice and a copy of your most recent performance rating. Applicants who have special priority consideration rights under CTAP or ICTAP provisions must be well qualified for the position to receive consideration for special priority consideration. CTAP or ICTAP eligibles will be considered well qualified if they attain a cut-off score of 85 or above. For more information about CTAP and ICTAP eligibility click here. All documentation as outlined above must be received by the closing date of the announcement and must include the vacancy announcement number on the documents. A fax cover sheet will be provided to you from the system, with number and instructions to transmit the requested documents. The required documents will also be accepted by mail and must be received by the closing date of the announcement. The mailing address is: (Jobs) U.S. Coast Guard Ofc of Civ Human Resources, CG-1211SE, CGRC MS-7500 2300 Wilson Blvd, Ste. 500 Arlington, VA 20598-7500 AGENCY CONTACT INFO: USCG Applicant Support Phone: 866-656-6830 Fax: 703-235-1892 Email: mgshelp@monster.com Agency Information: United States Coast Guard Office of Civilian HR (CG-1211SE) CGRC MS-7500 2300 Wilson Blvd, Suite 500 Arlington, VA 20598-7500 US Fax: 703-235-1892 WHAT TO EXPECT NEXT: Once the announcement is closed, we will conduct an evaluation of your application and qualifications to determine your ranking. The most qualified applicants will be referred to the hiring manager for further consideration. To check the status of your application, log on to your USAJOBS account, click on "Application Status," and then click "More Information." You may also opt to receive email notifications of application status changes by logging into your USAJOBS account and enabling notification alerts.